Field Operation Management Software

Deploy & Maintain
Anything, Anywhere

Managing tasks and documentation across multiple locations while optimally utilising your Field Resources is challenging. Since 2006, our software has increased workforce efficiency for teams and budgets of all sizes in sectors deploying and operating critical infrastructure.

For Field Operation & Maintenance Teams, we help you streamline procedures, ensure quality job execution with photo documentation, and manage material resources.

Effortlessly locate your assets and infrastructure points to ensure you have the right Field Specialists, at the right location, at the right time and with the right tools, materials, and documentation.

Join the esteemed company

“IntelliFinder has grasped the concept that data resides within an ecosystem, where it needs to be utilised across multiple channels.

This means we can access our data through an API, extract it, and seamlessly continue working with it in other systems — or integrate data into IntelliFinder from other systems.”

Henrik Bytoft Holm – Data Manager at Odense Renovation

Benefits

Optimise your operations with proven benefits

Center and organise everything from tasks, workflows, and material resources to work history, reports, and other documentation around your assets with IntelliFinder.

Ensure quality in job execution with tasks and workflows that require photo documentation of executed work.

Automate routine work by utilising our task template feature and API capabilities.

Minimise waste and optimise procurement planning by managing material resources across locations.

Easily locate your asset whether they are moving, in a fixed location or hidden underground or behind surfaces by using our software as-built or enhancing with our tracking hardware

Everything is location-based

Everything is centered and organised around a Site which is all the assets or infrastructure points you can imagine.

Map your technical assets or infrastructure points in a map using GPS coordinates to manage your tasks and workflows, Field resources, and Documentation.

Explore the vast capabilities of IntelliFinder:

Whether you are deploying, replacing or maintaining infrastructure IntelliFinders’ project and task management capabilities streamlines your workflow by organising tasks, setting priorities, and tracking progress in real time – all location-based.

This enhances team collaboration, ensures deadlines are met, and improves overall project efficiency. With our intuitive interface, managing complex projects becomes simpler and more effective.

You are welcome.

Tasks & Task Templates

IntelliFinder’s core functionality is task management linked to Sites (locations or assets).
When clicking on a specific task you can see all uploaded pictures, progresses, and information.

Automate your routine work and repetitive tasks and standardise work orders by utilising Task Templates. Set up your task priorities and timeline.

Add start and end date, deadlines, estimated work hours, and assign a contact person to the tasks’ site, who gets notified about each update.

Sort your listed tasks easily by creation date, last edited, or start date or filter them by subcontractors, status, sites, or projects.

View all your tasks on a map and navigate to them by GPS and see the nearest task close to your proximity.

Forms

Ensure that you do not miss any task documentation with custom forms on your Sites.

Add a Form to a Task and use it as a checklist with photo documentation to complete and submit on mobile devices while executing a task – or simply use it on a Site for overall Site documentation.

Form submissions can be saved as a note or as a downloadable PDF report for various purposes, such as billing, legal documentation, quality control, and work history.

You can create digital forms for your teams, subcontractors, and customers in IntelliFinder. That enables you to guarantee that all relevant data is entered in the form with mandatory fields.

The photo documentation allows you to take photos directly on-site with the in-app camera function and save them in an integrated form.

Project & Categories

Use Projects to organise your Tasks and Categories to organise your Sites depending on your unique business case and structure.

You can follow up on your project progresses by task statuses or start and end date, and work with more projects at the same time.

Your projects can consist of a single task or multiple tasks, and they can be deactivated, reactivated, delayed, and archived with all belonging tasks.

Manage your Field Resources direct from the office independently of your field workers’ or assets’ location.

Ensure optimal utilisation of your resources by providing real-time insights and localisation capabilities. This allows for better planning, reduced waste, and maximised productivity.

IntelliFinder helps you allocate your resources efficiently, ensuring that your team has what they need when they need it, leading to improved project outcomes and overall business performance.

Tools & Inventory

You can use our Tools module to add all your tools and equipment. Track your tools’ utilisation, add documents like manuals and guides, and plan inspection activities and intervals. Book tools easily via a calendar-based booking system.

Gain real-time insights into your inventory of materials, machines, and vehicles to ensure clear oversight of stock levels, usage, and locations.

Track items by serial number, monitor transactions, and manage inventory efficiently across locations, with the capability to generate accurate reports and send data directly to stakeholders.

Fleet Tracking

Monitor real-time locations of your vehicles, trucks, trailers, and large machinery for improved coordination and resource allocation by assigning your nearest service vehicle for an urgent task when they arise.

Gain visibility into your fleet’s geographical distribution, document driving logs, and utilise QR or NFC tags for easy management of vehicle start and stop times on a user-basis.

Export or view routes directly in the system for rapid response to urgent tasks and minimised resource wastage.

Field Staff Resources

Managing your Field Staff resources effectively is a key outcome of using IntelliFinder.

This includes enhancing their effectiveness and minimising wasted time and duplication of effort in your field service operations.

Optimise your workflow by managing your field staff’s tasks and hours.

Your staff should not have to work harder. Instead, they should be able to achieve more with the same effort, using IntelliFinder.

Get documentation and reporting tools to provide comprehensive and accurate records of your projects.

This enables better decision-making, enhances transparency, and simplifies compliance. Our system generates detailed reports effortlessly, ensuring you have all the necessary information at your fingertips to monitor progress and demonstrate success.

Reports

Reports are forms filled out and submitted by your employees. They provide project managers, stakeholders,or simply the employees with information about executed tasks and projects.

Reports can be uses for various purposes such as billing, legal documentation, quality control, work history, and more.

Keep all submitted forms with the information about who filled them and when, and share reports with any concerned subcontractors.

Notes

In IntelliFinder you can use notes to save additional information, SOP’s, explanations, and more. You can create your own note document or just upload an extern document.

You can add notes to specific sites and save filled ones in forms. Notes can be downloaded in PDF format.

Easy.

Work History

IntelliFinder offers a detailed work history, providing full transparency in past tasks and projects. This helps you identify patterns, improve future workflows, and increase accountability.

With easy access to historical data and reports, teams can quickly find and resolve issues, learn from past experiences, and ensure continuous process improvement.

”Because IntelliFinder has grown out of needs from many different critical infrastructure industries, it can now be used across various sectors for teams and budgets of all sizes.”

Michael Kørschen – CEO & Partner at IntelliFinder

Our customers

IntelliFinder is suitable across various industries within critical infrastructure such as Telecommunication, Municipalities, Railway, HVAC, Industry ports, Manufacturing, Service industries, Energy, utilities & resources, and, and, and…

In the matter of fact, IntelliFinder is useful for managing all kinds of infrastructure systems and technical assets regardless of they are moving, in fixed locations, in hidden underground, or behind surfaces–IntelliFinder is for teams and budgets of all sizes.

Case

Since 2007, Banedanmark has used IntelliFinder for the documentation of old analogue radio systems, the rollout of new digital systems, and the service and maintenance of all signalling installations along approximately 1.300 km of tracks in Denmark.

Location-based mapping is crucial for fast, efficient, and safe operations for their internal staff and 25+ subcontractors.

Scalability & flexibility

Streamline your data integration across systems with our API

We are not your typical off-the-shelf software solution. Our software is intuitive and easy to use for everyone–yet highly flexible–making it suitable for a wide range of field applications.

IntelliFinder can bridge the gap between your internal critical IT systems and your external subcontractors.

We champion the Single Source of Truth (SSOT) principle: You can use IntelliFinder as a standalone system or as an extension, allowing for the import and export of data across various systems such as ERP, GIS, or SCADA through API integration.

Our hardware

IntelliFinder can be used independently or with additional hardware to enhance your localisation capabilities and to add shortcuts to sites within our system.

QR/Barcode

Ease the identification of tools and equipment by adding QR code stickers – or utilising existing barcodes – to your assets.

Get shortcuts to asset information within IntelliFinder´s system by scanning with your device.

RFID, RFID Scanner & NFC Tags

It can be challenging to locate hidden assets such as underground utilities, fiber infrastructure, subterranean pipelines, or concealed cabling.

By tagging your hidden assets or infrastructure points with our RFID tags, you can easily locate them with our RFID scanner before digging unnecessarily.

That is smart.

GPS Tracker

Have you ever had a moving asset that you believed was in one location, only to find out it was not? Well…

You no longer need to waste your time searching for missing assets. Add our GPS tracker to easily locate them with IntelliFinder–allowing you to focus on what you do best: running your business.